Shipping costs that post themselves to Zoho Books.

If you already run Zoho for invoicing and CRM, shipping shouldn't be the one thing that arrives as a monthly PDF. Every booking writes its own bill, with VAT and the waybill reference attached.

Connect Zoho Books
What syncs

Exactly what lands in your ledger.

No summary journals at month-end. Each entry is created when the event happens, referenced to the waybill that caused it.

BookingBill against the courier vendorCoded to your freight expense account, waybill in the reference field
Customer shipping chargeInvoice line itemUses your existing shipping item so reporting stays consistent
Courier statementReconciliation matchMatched by waybill; only clean lines post through
VATTax per line15% standard rate mapped to your Zoho tax record
Claim or cancellationVendor creditNets off the original bill once resolved
Reconciliation

Courier invoice versus the rate you booked.

Zoho gives you the reporting; Motho gives it accurate numbers. Courier statements are checked against booked rates before anything reaches your books.

  • Statement lines matched to bookings by waybill number, automatically.
  • Variances between booked and billed shown in rands, with the reason the courier gave.
  • Re-weighs compared against the dimensions captured at booking.
  • Unmatched billed parcels listed for query rather than absorbed.
  • Disputed lines are held back; approved lines post as bills.
Setup

Connecting Zoho Books

You cannot break your chart of accounts: Motho writes only to the accounts you nominate, and never creates or edits one.

  1. Step 01

    Connect with OAuth

    Authorise Motho against your Zoho Books organisation. Data centre region is detected automatically, so ZA, EU and US-hosted organisations all work.

    scope: ZohoBooks.fullaccess.READ, bills.CREATE

  2. Step 02

    Map accounts and items

    Choose the expense account, the shipping item used on invoices and the tax record. Motho reads your chart of accounts and writes only where you point it.

    e.g. Freight & Forwarding · Shipping · VAT 15%

  3. Step 03

    Draft first, automatic later

    Bills land as drafts until you switch a courier over to automatic posting. Nothing is approved on your behalf.

FAQ

Zoho Books and shipping, answered

Does it work with the rest of Zoho One?

The integration writes to Zoho Books. Because Books shares customer records with CRM and Inventory, entries appear against the right contact automatically, but Motho itself only touches Books.

How is VAT treated?

Courier services post at 15% against the tax record you nominate during mapping. Couriers that aren't VAT vendors post without tax, and the difference is visible on the reconciliation report.

Which Zoho Books plan is needed?

Standard and above, since bills and vendor credits are required. The Free plan's transaction limits make it impractical past a handful of parcels a month.

What happens with returns?

A return leg is posted as its own bill line against the original order, so the cost of the round trip is visible in one place instead of split across two months.

Can Motho change my chart of accounts?

No. It writes transactions to accounts you nominate and has no ability to create or edit accounts.

Works alongside

Works with your Shopify + Zoho stackXeroQuickBooksPricing

Get shipping costs into Zoho Books automatically.

Connect in a couple of minutes and post your first bill today.

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